Whoever starts the train get them to record at quite a low volume, say -7dB.
Then everyone who follows can stick to that level.
You can always increase the volume of the final mix in any sound editor/daw.
Try to keep the quality as high as possible, wav / aiff is probably too large so think about flac or 320mp3.
I open the mix in Ableton, copy the last 2 minutes off, grid it and then export.
I then mix from that in Traktor and when finished join the mix back together in Ableton.
Beats playing the mix for an hour and half waiting for your go
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